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It shall be the policy of the City to permit other employees the opportunity of donating accrued leave time to a designated employee whenever extraordinary circumstances require the designated employee to be absent from work for a lengthy period of time and when the employee has exhausted all accrued Sick/Vacation leave.
Section 1.1 Extraordinary circumstances shall be defined as, but not limited to, lengthy hospitalization, critical illness, or injury.
Section 2. The Police Chief must submit a request in writing for permission to solicit donations of accrued leave from departmental personnel. Such request shall require the approval of the Personnel Manager. In reviewing such requests, consideration shall be given to the designated employee’s previous leave history as well as the nature of illness or injury. Such written requests shall include employee’s name, reasons for requesting such donations of accrued leave, and approximate duration of absence, if known.
Section 3.0 Upon approval of such request, the Police Department timekeeper will obtain a supply of Form J-180 (Application for Donation of Sick/Vacation Leave) from the Personnel Records Clerk, Human Resources Division, and shall distribute these forms to employees willing to donate accrued leave time. The donation must be made as a free and voluntary act, and no duress or coercion shall be placed upon an employee to make such donation of his/her paid leave time.
Section 3.1 As forms are completed by the donors, the Police Department timekeeper will forward such forms to the Personnel Records Clerk, who will time and date stamp each form in the order it is received. Donated time will be credited to the absent employee in the order in which the forms are received. In the event of excess donations received but not used due to the employee’s early recovery, resignation, retirement, or death, any donation forms received but not utilized will be voided and the time returned to the donating employees. Donated time returned to a donor shall be reflected in the Sick Leave balance on the donor’s pay stub as soon as possible.
Section 4.0 Donated time will be converted to a dollar value based on the current rate of pay of each donor for hours donated and on the rate of pay of each donee for hours utilized. The rate of pay used for each donor will be that in effect at the time Form J180 is signed.
Section 4.1. Time donated for this purpose will not be considered during the donors performance rating period, nor will it affect a donors right to convert Sick Leave to Vacation Leave or cash payment as established in this Agreement.
Section 5.0 The Personnel Records Clerk shall notify the Police Department timekeeper when donated time is nearly exhausted, and that department shall have the responsibility of requesting additional donated time, if desired.
Section 5.1 The Police Department timekeeper will immediately notify the Personnel Records Clerk by phone of the employee’s return to work or of any major change in the employee’s physical condition.
APPLICATION FOR DONATION OF SICK/VACATION LEAVE
Please deduct from my accrued leave hours of Sick Leave AND/OR Vacation Leave. I wish to donate the cash value of such leave to compensate , who has currently exhausted his/her paid leave time.
By my signature appearing below, I expressly acknowledge and clearly understand that the City of Fort Lauderdale has no obligation whatsoever to pay me, and that I will not be paid by the City for the time I am donating to the employee identified above. I also acknowledge and represent to the City that my donation of accrued leave is made to the employee identified above for use in compensating that employee and that my donation is made of my free will, as my voluntary act, and that I was under no duress or coercion to make such a donation.
NAME OF EMPLOYEE (Print)
EMPLOYEE NUMBER
SIGNATURE OF EMPLOYEE DATE
DEPARTMENT/DIVISION NAME AND NUMBER
APPROVED BY: Personnel Manager Form No. J-1 80 New 3/84 |
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